|Office of the Assistant Superintendent, Business Services
Fax: (408) 201-6008
|When donations are received, please be sure to use the Donations Form. It is extremely important that all information pertaining to the donated item is listed. Please send the completed form, along with supporting documents, to the Deputy Superintendent’s office. Please make sure all checks are fastened securely to the form. The items will then be placed on the second Board agenda of the month for acceptance. Items that need to be abated to your school account will be forwarded to the Fiscal Department for processing.When listing items under “asset”, please make every effort to list an approximate value of the asset. Ask the donor what they consider a fair amount, if necessary.|
|Here is where you will find information regarding ASCIP Deductables and Coverages. Please contact the Deputy Superintendent’s office to report all claims and/or damages.|
|A Confidential School Incident Report is completed and sent to the office of the Assistant Superintendent of Business Services when a student is injured. Please fill out the form completely, file a copy in the Nurse’s file and scan a copy to Allison Murray at firstname.lastname@example.org; if you feel it is something we need to be aware of quickly, please call Allison Murray. PLEASE – DO NOT FILE A COPY IN THE STUDENT CUM. This is a confidential, internal document; its contents are NOT to be shared or copied for persons who are not school district employees and/or their legal representatives. You may keep a copy in your office.|
|Our insurance carrier is Alliance for Schools for Cooperative Insurance Programs (ASCIP).Please complete the Certificate of Insurance Request for all special events and scan it to the office of the Assistant Superintendent of Business Services, Attn: Allison Murray (email@example.com).When you are requesting insurance coverage, please make every effort to fill out the request completely and submit the request with a copy of the Contract, Agreement or Use Permit. Although ASCIP prefers to have the complete agreement on file, the following portions may be extracted.
This request will be submitted to ASCIP immediately upon receipt by the Assistant Superintendent of Business Services’ office. ASCIP will then be able to issue your Certificate without any delay due to lack of information.
Once the Certificate is issued it will be sent directly to the facility requesting insurance, along with a copy to the District Office to be kept on file. You will be notified when the Certificate of Insurance is received.
|If a student or visitor is injured on school property and they indicate that they would like to file a claim against the district; please direct them to the office of the Assistant Superintendent of Business Services, 408-201-6052. We will provide a “Claim Against the District” form and directions for submitting.|
|When a new copier is purchased or leased an Evidence of Coverage is needed to protect you and the lending agent in case of theft or damage to the machine. Please submit the Evidence of Coverage Form (same as Certificate of Insurance Request) along with supporting documentation, i.e., copy of lease, to the office of the Assistant Superintendent of Business Services.|
|The following insurance companies provide very affordable student and athletic insurance for those who do not have coverage. Both sites are easy to use and have forms that could be downloaded. Please feel free to refer your families to either site for their insurance needs. We are not affiliated with either company; they offer insurance to all public and private school students.
Myers Stephens Toohey & Company
Student Insurance Agency
|Please submit a Vandalism/Break-in/Fire/Theft form for all incidents. Complete all of the information and attach any supporting documentation, ie., police report, pictures, etc. Send or fax copies of all information to the office of the Assistant Superintendent of Business Services. This information will then be sent to ASCIP for processing.|
|The Vehicle Accident Report Form should be located in all district vehicles. This form is to be filled out at the scene of any auto accident where a district vehicle is involved. Please send this form with any pictures and a list of student (if present) seating location on the bus to the office of the Assistant Superintendent of Business Services as soon as possible. Always contact the Transportation Department (201-6320).|
|This procedure must be followed to hire an independent contractor who is not an employee of the school district. Independent contractors are hired to perform specific short-term job functions. No district staff is authorized to award a written contract on behalf of the district unless delegated specifically by the MHUSD Board of Education. Responsibility and Action
All of the above procedures must be completed before the vendor begins work.
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